Outlook is in use for managing emails and attachments; however, the permissible size of attachments proves to be influential at times. Some of these may apply if you regularly transmit or receive very large files. Luckily there are copious psychosocial interventions that you can employ to handle and eradicate these limitations. Here are the top 10 tips for dealing with Outlook attachment size limits.
1. Compress Files Before Sending
Compression of the file is usually the easiest way to manage large attachments such as compressing the file into a ZIP format. This can greatly help in reducing the size of the file to a great extent but maintain quality. In Windows, one can right click the file or the folder, click on option “sent to”, then on “Compressed (zipped) folder.” On Mac, one right click the file then select option “Compress.”
2. Use Cloud Storage Services
Do not send bulky files as email attachments; send them links to IU’s OneDrive, Google Drive, or Dropbox. After creating the document you can upload it and then use outlook to send a link to people to view the document. This method eludes the issue of having a limited size of the attachments that can be shared, and it is also easy.
3. Split Large Files
Moreover, if you are dealing with really huge files, try to split them in regards to your needs. There are many file splitting tools and software available with which you can split the file into different parts. Forward each part in a different email with the message to the recipient, telling them to piece it together.
4. Optimize File Size
It is always recommended that before affixing a file, it must be properly sized. For instance if you are transmitting pictures Churchill recommended that you decrease the quality or resolution of such figures. It is possible to work on the parameters affecting the file size using Adobe Photoshop or any online image compressor tool.
5. Use File Transfer Services
In the instance of big files, there are some services that are available in the transfer of files applicable specifically for big files. Applications such as WeTransfer, SendSpace, and Hightail let you transfer your data and send a link with some simple access details to the recipient via email. Such services sometimes include tracking and security as some of the extra services offered to the users.
6. Email Attachments as Links
There may be a case where the document is very large and cannot be attached; in such a case, the document can be uploaded in a website or in a document sharing system where the link can be pasted. However, in the Outlook email, place the link to the document instead of sharing the document file itself.
7. Upgrade Your Outlook Plan
If you are often limited by the size of attachments and the listed steps do not work, consider changing the plan for Outlook. Regarding the storage and the possibility to attach files, Microsoft 365 provides more opportunities than free versions or previous plans.
8. Watch Out for Recipient’s Attachment Policies
The size of the attachment must also be considered in relation to the size allowed by the recipients’ mail service providers. Certain services that a user employs in email sending and receiving have their own size restraints and this hinders sending or receiving of large attachments. As much as it is advisable to adhere to these limitations to the later, it is also important to understand them beforehand in case of any complications.
9. Use Outlook’s Built-In Compression
Indeed, Outlook can assist one in dealing with large attachments in the following way. If you ever include a file that is larger than what the mail client allows, Outlook may suggest that the file be uploaded to OneDrive and a link be provided in the email. Assists to manage the size effectively from where the bypassing of the size restrictions is made easy.
10. One of the simplest habits that you ought to embrace is the habit of cleaning up your outlook.
Big messages can influence sending/receiving and also have consequences on the storage space of Outlook. The messages should be removed from the inbox when the conversation is over, do not keep unnecessary files attached to the e-mails, and use the Archive folders to minimize the amount of email in the mailbox.
Conclusion
Managing the many and various Outlook attachment size limits does not have to be difficult. By using the above tips, you will be able to compare and transfer your big files without facing some of the problems mentioned above. With these techniques, you can effectively manage the problem related to file size of attachments in question by compressing files, using cloud services or built-in ones.
